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Administrative Assistant

Job Requirements
  • Act as receptionist and screen all calls and visitors for direction to appropriate staff
  • Take oral/written dictation from the First Selectman and composes routine correspondence
  • Schedule the First Selectman's appointments and civic and social engagements.
  • Create and maintain a wide variety of correspondence, agendas of meetings, reports, and other materials.
  • Perform research on a variety of administrative, fiscal, and operational problems.
  • Assist in preparing speeches, news releases, radio broadcasts, and other media information.
  • Coordinate commendation, certificate, and award programs.
  • Receive, respond to, and refer citizen complaints and reports.
  • Coordinate office activities with other Town departments and divisions as well as with outside agencies.
  • Assist in creating minutes, agendas, and information for Board of Selectmen or other boards
  • Develop and implement new and revised office procedures and forms.
  • Independently respond to letters and general correspondence of a routine nature.
  • Opens, screens, and distributes mail to departments
  • Files paperwork from the First Selectman’s office
  • Maintain routine correspondence with board & commission chairmen and members as needed
  • Maintain and update Town of Seymour website
  • Maintain & update public calendar online
  • Assist Director of Operations & Manager of Operations and Grants as needed
  • Provide clerical support to Human Resources Manager
  • Assists Economic Development Director as needed
  • Perform related work as required

 

Necessary Skills
  • Thorough knowledge of the organization and operation of Seymour’s municipal government
  • Thorough knowledge of the principles and practices of office management and record keeping
  • Highly skilled in Microsoft Office
  • Ability to complete a mail merge of documents and labels
  • Ability to use learn & use proprietary website CMS
  • Thorough ability to understand and follow written and oral instructions
  • Thorough ability to maintain the records of a municipal executive office
  • Ability to answer phone calls, take messages, direct information
  • Ability to interact cordially with the public
  • Ability to attend evening town meetings 
  • Graduation from a college or university with an associate’s degree, bachelor’s degree in business, political science, public relations, communications, law, or other related field is preferred
  • A minimum of three years’ experience in business, political science, public relations, communications, law, or other related field
  • Municipal government experience preferred

 

Company Benefits
  • High-deductible health plan
  • Life insurance
  • Sick & vacation time
  • Union position
Salary Range

$20.68/Hour

Potential Start Date

April 1, 2019

Posted: Department: Location: Primary Contact: Shift:
Feb-7-2019 First Selectman's Office Seymour Town Hall rburke@seymourct.org 35/Week