POSITION DEFINITION:

This position is varied administrative support work involved in performing a wide range of departmental office procedures for the Office of First Selectman, Human Resources Director & Economic Development Director

EXAMPLE OF DUTIES:

• Act as receptionist and screen all calls and visitors for direction to appropriate staff
• Take oral/written dictation from the First Selectman and composes routine correspondence
• Schedule the First Selectman's appointments and civic and social engagements.
• Create and maintain a wide variety of correspondence, agendas of meetings, reports, and other materials.
• Perform research on a variety of administrative, fiscal, and operational problems.
• Assist in preparing speeches, news releases, radio broadcasts, and other media information.
• Coordinate commendation, certificate, and award programs.
• Receive, respond to, and refer citizen complaints and reports.
• Coordinate office activities with other Town departments and divisions as well as with outside agencies.
• Assist in creating minutes, agendas, and information for Board of Selectmen or other boards
• Develop and implement new and revised office procedures and forms.
• Independently respond to letters and general correspondence of a routine nature.
• Opens, screens, and distributes mail to departments
• Files paperwork from the First Selectman’s office
• Maintain routine correspondence with board & commission chairmen and members as needed
• Maintain and update Town of Seymour website
• Maintain & update public calendar online
• Assist Director of Operations & Manger of Operations and Grants as needed
• Provide clerical support to Human Resources Manager
• Assists Economic Development Director as needed
• Perform related work as required.

Note: Incumbent will be required to attend relevant Board and Committee meeting which occur after normal working hours.

SUPERVISION RECEIVED:

• Works under direct supervision of the First Selectman & Human Resources Director. 

SUPERVISION EXERCISED:

• None

KNOWLEDGE, SKILL, AND ABILITIES:

• Thorough knowledge of the organization and operation of Seymour’s municipal government
• Thorough knowledge of the principles and practices of office management and record keeping
• Highly skilled in Microsoft Office
• Ability to complete a mail merge of documents and labels
• Ability to use learn & use proprietary website CMS
• Thorough ability to understand and follow written and oral instructions
• Thorough ability to maintain the records of a municipal executive office
• Ability to answer phone calls, take messages, direct information
• Ability to interact cordially with the public
• Ability to attend evening town meetings

Minimum Qualifications:

• High school education and three years of progressively responsible administrative or secretarial work.
• Bachelor’s degree in business, political science, public relations, communications, or other related field is preferred 
• Any equivalent combination of education, training and/or experience.