Citizen Services

Calendar of Events
< Prev Events for March 2021 Next >
S M T W T F S
28 1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31 1 2 3

Administrative Assistant to the First Selectman

Career Description

POSITION DEFINITION:

This position is varied administrative support work involved in performing a wide range of departmental office procedures for the Office of First Selectman, Human Resources Director & Economic Development Director

 

Job Requirements

EXAMPLE OF DUTIES:

  • Act as receptionist and screen all calls and visitors for direction to appropriate staff
  • Take oral/written dictation from the First Selectman and composes routine correspondence
  • Schedule the First Selectman's appointments and civic and social engagements.
  • Create and maintain a wide variety of correspondence, agendas of meetings, reports, and other materials.
  • Perform research on a variety of administrative, fiscal, and operational problems.
  • Assist in preparing speeches, news releases, radio broadcasts, and other media information.
  • Coordinate commendation, certificate, and award programs.
  • Receive, respond to, and refer citizen complaints and reports.
  • Coordinate office activities with other Town departments and divisions as well as with outside agencies.
  • Assist in creating minutes, agendas, and information for Board of Selectmen or other boards
  • Develop and implement new and revised office procedures and forms.
  • Independently respond to letters and general correspondence of a routine nature.
  • Opens, screens, and distributes mail to departments
  • Files paperwork from the First Selectman’s office
  • Maintain routine correspondence with board & commission chairmen and members as needed
  • Maintain and update Town of Seymour website
  • Maintain & update public calendar online
  • Assist Director of Operations & Manger of Operations and Grants as needed
  • Provide clerical support to Human Resources Manager
  • Assists Economic Development Director as needed
  • Perform related work as required.

Note: Incumbent will be required to attend relevant Board and Committee meeting which occur after normal working hours.

SUPERVISION RECEIVED:

  • Works under direct supervision of the First Selectman & Human Resources Director. 

SUPERVISION EXERCISED:

  • None
Necessary Skills

KNOWLEDGE, SKILL, AND ABILITIES:

  • Thorough knowledge of the organization and operation of Seymour’s municipal government
  • Thorough knowledge of the principles and practices of office management and record keeping
  • Highly skilled in Microsoft Office
  • Ability to complete a mail merge of documents and labels
  • Ability to use learn & use proprietary website CMS
  • Thorough ability to understand and follow written and oral instructions
  • Thorough ability to maintain the records of a municipal executive office
  • Ability to answer phone calls, take messages, direct information
  • Ability to interact cordially with the public
  • Ability to attend evening town meetings

Minimum Qualifications:

  • High school education and three years of progressively responsible administrative or secretarial work.
  • Bachelor’s degree in business, political science, public relations, communications, or other related field is preferred 
  • Any equivalent combination of education, training and/or experience.
Salary Range

$39,530.40 - $47,793.2

Posted: Department: Shift:
Feb-22-2021 First Selectman's Office 35hr/wk